Outlook-2016-Tips-Tricks.pdf

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Outlook 2016
Tips & Tricks
Shortcuts and timesavers for
your favorite email and calendar app
Applies to Outlook 2016 for Windows
1. Get to your inbox fast
Just started up your computer and want to see your inbox right away? Try this.
1
Press these keys:
+
R
2
Type
outlook
and then press the
Enter
key.
3
When Outlook starts, press these keys to create a new email message:
Ctrl
4
+
N
Troy Segal
Add your recipients, a subject line, and then write your message.
How is the presentation coming along?
Hi there, just checking to see if you need any help before the meeting...
2. Stop hunting for attachments
Recently worked on something? Don’t search for it — it’s likely already on the
Attach File
menu.
1
Save a file in any
app.
2
Create a new
message.
3
On the ribbon, click
Message.
Ctrl
+
N
4
Click
Attach File.
5
Select a recently saved file from the list.
Packing list.docx
3. Where’s the Bcc field?
Sending out an email to a bunch of people? Turn on the Bcc field so they can’t see the
recipients. Nor can they reply to all of the them. Here’s how to bring up the Bcc field.
1
Create a new
message.
2
On the ribbon, click
Options.
3
Click the
Bcc
button.
Ctrl
+
N
4
The Bcc field shows up.
You’re
done!
Bcc is sticky!
What does that mean? It means that after you show it the first time, it will always
show up from that moment on. If you turn it off — that’s sticky, too! It will stay off in that case.
4. Get rid of outdated Auto-Complete addresses
Auto-Complete addresses are handy — except when they’re not. Here’s how to delete them.
Start typing a name, and you’ll see the Auto-Complete list.
M|
Margaret Lawson (maggie@contoso.com)
Maggie Kahn (maggiek@contoso.com)
Mariana Landry (mariana@contoso.com)
Marlon Turman (marlon@contoso.com)
Matilda Donovan (matilda@contoso.com)
Maura Zimmerman (maura@contoso.com)
Millie Davidson (millie@contoso.com)
On the right, click the X to remove the address.
M|
Margaret Lawson (maggie@contoso.com)
Maggie Kahn (maggie@contoso.com)
Mariana Landry (mariana@contoso.com)
Marlon Turman (marlon@contoso.com)
Matilda Donovan (matilda@contoso.com)
Maura Zimmerman (maura@contoso.com)
Millie Davidson (millie@contoso.com)
Want to delete all Auto-Complete suggestions?
You can. Go To
File
>
Options
>
Mail.
Scroll
down to the
Send messages
section. Then either click the
Empty Auto-Complete List
button,
or uncheck
Use Auto-Complete
to turn it off.

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